Starting Guide for PACOS

PACOS is designed to provide a centralised platform primarily for handling the relationship between programs and courses for Outcome Based Education.

In this starting guide, we will show an example of possible procedure to initiate from zero to a version of usable PAOCS, for an institution which wants to use PACOS for handling their programs and courses information.

Example Procedure Overview

The example procedure consists of 6 main steps:

  1. Installation of PACOS
  2. Basic set up
  3. Enter the courses that are common to every program (optional)
  4. Enter program information
  5. Enter course information
  6. Verification

 

Example Procedure

Installation of PACOS (Done by Installer)
  1. First of all, you need to download the latest version of PACOS from the download page
  2. Then you need to follow the installation guide and install PACOS

After the installation is completed, you can process the following steps with your browser.

Basic set up (Done by PACOS Administrator)
  1. You may add one or more administrator(s) to PACOS by using the 'Administration' > 'Add New Users' tab
    The 'Add New Users' tab

    Figure 1 - The 'Add New Users' tab

  2. The administrator(s) then need to import courses data into PACOS by using the 'Administration' > 'Import Courses Data' tab. This may take a few minutes
    The 'Import Courses Data' tab

    Figure 2 - The 'Import Courses Data' tab

  3. After that, the administrator(s) need to import programs data into PACOS by using the 'Administration' > 'Import Programs Data' tab. This may take a few minutes
    The 'Import Programs Data' tab

    Figure 3 - The 'Import Programs Data' tab

  4. Administrator(s) also need to enter the university objectives in the 'University' > 'Edit University Objectives' tab
    The 'Edit University Objectives' tab

    Figure 4 - The 'Edit University Objectives' tab

  5. Finally, the administrator(s) need to add other standard users to PACOS with appropriate power level

    (We recommend you to do this after the courses and programs data are ready. In most cases, you want to restrict the programs a user could access in order to prevent the data edited by someone not relevant to a program accidentally)

    For more details on the power level, see the Power Level Summary

After all the steps so far, PACOS is properly set up. People with power level 3 can now start entering other program information into PACOS.

Enter the courses that are common to every program (optional)

If your institute has some courses that are common to every programs, you can add them into PACOS.

  1. To enter the courses that are common to every program, select the 'University' > 'Edit Courses that are Common to Every Program' tab

    The 'Edit Courses that are Common to Every Program' tab

    Figure 5 - The 'Edit Courses that are Common to Every Program' tab

  2. These courses may be categorized into different areas. You can add those areas by the controls in the 'Add a new area' box
    The 'Add a new area' controls

    Figure 6 - The 'Add a new area' controls

  3. You can add new courses to an area by the controls in the 'Add a new course' box
    The 'Add a new course' controls

    Figure 7 - The 'Add a new course' controls

  4. You can rearrange the order of the courses by dragging them up/down
Enter Program Information

For each program, ask relevant people with power level 3 or above (possibly the administrative staff of different schools/departments/programs) to

  1. Input the program objectives in the 'Programs' > 'Edit Program Objectives' tab
    The 'Edit Program Objectives' tab

    Figure 8 - The 'Edit Program Objectives' tab

  2. Complete the university objective-program objective mappings in the 'Programs' > 'Edit University Objective - Program Objective Mappings' tab
    The 'Edit University Objective - Program Objective Mappings' tab

    Figure 9 - The 'Edit University Objective - Program Objective Mappings' tab

  3. Input the program outcomes in the 'Programs' > 'Edit Program Outcomes' tab
    The 'Edit Program Outcomes' tab

    Figure 10 - The 'Edit Program Outcomes' tab

  4. Complete the program objective-program outcome mappings in the 'Programs' > 'Edit Program Objectives' tab
    The 'Program Objective - Program Outcome Mappings' tab

    Figure 11 - The 'Edit Program Objectives' tab

  5. Update the outcome mappings choices for the programs to match the need of the program in the 'Program' > 'Edit Outcome Mapping Choices' tab
    The 'Edit Outcome Mapping Choices' tab

    Figure 12 - The 'Edit Outcome Mapping Choices' tab

    For example, in HKUST:

    • the Science School uses T(Teaching), A(Assessed), O(Opportunity)
    • the Engineering School uses T(Teaching), P(Practice), M(Measured)

  6. Edit the courses composition of the programs (if it is not done in the import, in step 1) and add annotations in the 'Programs' > 'Organize Program Courses' tab
    The 'Organize Program Courses' tab

    Figure 13 - The 'Organize Program Courses' tab

After the above steps, the program information is ready. People with power level 2 or above can now start entering course information into PACOS and perform program course outcome mappings.

Enter Course Information

For each course in each program, ask relevant people with power level 2 or above (possibly the course instructors) to

  1. Input the courses outcomes and assessment methods in the 'Courses' > 'Edit Course Outcomes for ...' tab and the 'Courses' > 'Edit Course Assessment Methods for ...' tab
    The 'Edit Course Outcomes for ...' tab

    Figure 14 - The 'Edit Course Outcomes for ...' tab

    The 'Edit Course Assessment Methods for ...' tab

    Figure 15 - The 'Edit Course Assessment Methods for ...' tab

  2. Complete the program course outcome mappings in the 'Programs' > 'Edit Program Course Outcome Mappings' tab
    The 'Edit Program Course Outcome Mappings' tab

    Figure 16 - The 'Edit Program Course Outcome Mappings' tab

People in step 4 should keep track of the progress, completeness and correctness for the input in step 5.

Verification

For each program, ask relevant people with power level 1 or above (possibly the Program Director) to review the overall program outcomes mappings in the 'Summaries' tab

The 'Summaries' tab

Figure 17 - The 'Summaries' tab